Privacy Policy

1. Information we collect

What we hold depends on how you use ClaimCheckAI.

• Account details: your email address. Passwords are handled by our authentication provider, and we never see them.
• Research content: the patent numbers, claims, limitations, cutoff dates, references, uploaded documents, notes, claim charts, review decisions, and activity history you create in an investigation.
• Access requests: your name, work email, organization, and any message you include when you request access.
• Patent library requests: the patent numbers you open. You don't need an account for this.
• Technical information: your IP address, browser details, and request records kept by our servers and hosting providers.

2. Information kept in your browser

ClaimCheckAI stores two items in your browser so it works properly: your sign-in session and the investigation you last had open. We don't use advertising cookies, and the site doesn't include third-party analytics.

3. How we use information

• To run ClaimCheckAI, including searches, document reading, and claim chart generation.
• To review access requests and reply to them.
• To control access and keep the service secure.
• To answer your questions and support your account.
• To find and fix problems.
• To meet our legal obligations.

We don't sell personal information, and we don't use it for advertising.

4. How AI and search services handle your research

Parts of your research leave ClaimCheckAI so the work can be done, and you should keep this in mind for confidential matters.

• Search terms drawn from your claims are sent to patent, literature, and web search services. Those services may keep their own records of searches.
• Claims, limitations, and the text of references are sent to AI service providers to score, rank, and map evidence.
• Patent numbers are used to retrieve documents from public patent sources.

We don't use your research content to train AI models. [Confirm how your AI provider handles submitted content, then describe it here.]

5. Who we share information with

• Service providers that host ClaimCheckAI or supply its database, authentication, file storage, AI, and search functions, only as needed to provide the service.
• Your organization, if your account was approved through it.
• Authorities or other parties, where the law requires it or where it's needed to protect rights and safety.
• A successor, if our business is reorganized or sold, under terms consistent with this policy.

6. How long we keep information

We keep account details and research content until you ask us to delete them or your access ends, unless the law requires us to keep them longer. Technical records are kept for a limited time. [State your log retention period.] [State how long access requests are kept.]

7. Security

Investigations are available only to approved accounts, research is kept outside our public interfaces, and connections are encrypted. No system is completely secure, so we can't guarantee that information will never be accessed without permission.

8. Your choices and rights

You can ask to see, correct, export, or delete your information by writing to [Contact email]. If an organization approved your account, we may refer your request to it.

Depending on where you live, you may also have the right to object to or restrict how we use your information, to withdraw consent, and to complain to a data protection authority. Where the law requires a legal basis for processing, we rely on providing the service you asked for, our legitimate interests in running it securely, your consent, or our legal obligations.

9. International transfers

ClaimCheckAI's systems and providers operate in the United States and may operate elsewhere, so your information may be processed outside your country. [Describe the safeguards used for transfers from the EEA, UK, and Switzerland.]

10. Children

ClaimCheckAI is a professional tool and isn't meant for anyone under 18. We don't knowingly collect information from children.

11. Other websites

Patents and references may link to other websites. Their own privacy practices apply there.

12. Changes to this policy

If we change this policy we'll update it here and change the effective date. For significant changes, we'll let account holders know.

13. Contact

[Company legal name], [Mailing address]. Email: [Contact email].